Cincinnati Area Mensa
Executive Committee Meeting
January 11, 2009
Meeting Minutes
Members present: Bob Charlton, Misty Richmond, Rick Magnus, Virginia Plottel, Peggy Stapleton. Verale Phillips was absent due to family issues.
I. Meeting called to order at 5:28 pm.
II. ExComm organization issues
A. Tiffany Everett appointed scribe (passed unanimously)
B. Misty Richmond appointed as Speaker of the ExComm (passed unanimously)
III. Attendance
A. Members present: Bob Charlton, Misty Richmond, Rick Magnus, Virginia Plottel, Peggy Stapleton, Heidi Macneal. Verale Phillips was absent due to family issues.
B. Guests: Tiffany Everett
IV. Agenda approved unanimously
V. Minutes approved with changes
VI. Reports
A. 2008 RG
1. Misty gave report on 2008 RG success. We are awaiting receipts to pay out one last check.
2. Misty recommended that $2500 from the 2008 RG go toward the scholarship fund. Moved: Magnus, 2nd: Macneal. Approved unanimously.
3. Motion that remaining funds be allocated to Virginia to buy a cart for use at the RG ($85) and to become part of the CAM general inventory.
B. 2009 RG - Misty brought 2009 RG hotel contract. There will be a $2 increase in room rental rates. Discussion ensued.
C. LocSec
1. Through June 30, 2009, Mensa is discounting the fee to review prior evidence for membership ($25).
2. Culture quest will be on 4/19
3. National Mensa testing date is 10/17.
D. Treasurer report – unanimously accepted from Paulette Wilson (pause to switch acting scribes due to Tiffany receiving notice of an overflowing toilet) 6-month treasurer reports should be published in the Mencinnatian. We have a full year report that will be published in the February Mencinnatian. Moved to approve 2008 Full Year treasurer’s report for publication (approved unanimously). Moved to accept for audit 12-month treasurer’s report (approved unanimously).
E. Membership
1. 2 new members (Kyle Dinkler and James McClum) 1 active after lapse, 7 reinstated, 2 moved out. 363 members as of month’s end.
2. February will be free prior evidence month for anyone aged 17 and under.
3. We are looking at an upcoming dues increase. Out of approximately 280 members with 2009 expiration dates, 22 renewed: 14 for 1 year, 4 for 3 years, 3 for 5 years, 2 new life members.F. Mind Games 2009
1. the group agreed that Virginia should be authorized to use group equipment for Mind Games hospitality. There was discussion about Virginia having access to Rob’s garage; Virginia to track down 3rd key to use as she sees fit.
2. There are 142 registered so far. The deadline is April 3, and registration is capped at 230.
VII. Old Business
A. Discussion about the need to have ExComm meeting minutes appear regularly in the Mencinnatian. Discussion also ensued that approved and amended meeting minutes be sent to the webmaster in addition to Andy Freede for publication in the Mencinnatian. Motion by Peggy (seconded by Virginia) that the standing orders be amended to include “and webmaster” after the notation about sending minutes to newsletter editor.
B. Misty also offered to update the standing orders by way auditing meeting minutes over the past 2 years.
VII. New Business
A. Planning issues
1. Monthly gatherings – February monthly gathering will be soup night at Heidi’s on February 8th, immediately following ExComm meeting.
2. Games nights - we are still seeking a location for a running games night.
3. Scholarship funds
a. Discussion about whether or not we need to set an amount to be contributed to the scholarship fund. Motion by Heidi recommending an increase to the scholarship fund to allow $2,000 to 1st place winner, $1500 to 2nd place and $1,000 to 3rd place, for a total of $4500 in scholarship funds for the year.
b. It was moved that CAM should donate a sum of $450 to be divided over each of the next three terms at Super Saturday (spring 209, fall 2009, winter 2010) Moved: Heidi, Seconded: Virginia, approved unanimously.
c. Motion by Rick Magnus to modify standing orders (under treasury, dated 1/09): At the same time, ExComm shall evaluate and decide how much to donate to Super Saturday for the upcoming year.4. Welcoming new members – Stephanie Link would like to host a new member event in the coming months. We are working on a “new member welcome kit” to send to all new local members.
B. Appointments/Recognitions
1. ExComm unanimously made the following appointments:
Provisional LocSec – Bob Charlton
Mencinnatian Editor – Andy Freede
Mencinnatian Publisher – Richard Hildebrand
Calendar Editor – Tiffany Everett
Membership Officers – Stephanie Link and Verale Phillips
Proctor coordinator – Rebecca Cornett
Webmaster – Misty Richmond
Gifted Children – Heidi Macneal
Financial Assistance – Verona Bennetto
Archivist – Bob Charlton
Scholarship Chair – Tom Vonderahe
SIGHT Coordinator – Marty Meighen
2009 RG Chairs – Misty Richmond & Marty Meighen
2009 Mind Games Chair – Rick Magnus
CincyMensa Yahoo Group owner – Misty Richmond
Scapegoat – Ralph Burney
Scapekid – Bob Fitzgerald2. The following appointment is pending:
Ombudsman – Mike Eilers3.Voluntary groups of members:
GenX SIG – Heidi Macneal
GenY SIG – Jim Fields
Monday pub trivia – Tiffany Everett
Tuesday Spirited Discussion – Bob Charlton
Wednesday “no politics” Spirited Discussion – Mary Lee Kemper
Thursday Spirited Discussion – Bob Charlton
Current Proctors – Patric Leedom, Ken Martin, Verale Philips, Rebecca Cornett; Barry Austern is proctor-in-training.
VIII. Other: Discussion about standing orders posted to website, which are not 100% up to date (since December 2006). Financial Aid policy was added. Misty needs updates to standing orders for Website and other purposes.
IX. Good and Welfare
Congratulations to Tiffany Everett on her engagement.
X. Adjournment