CINCINNATI AREA MENSA
EXECUTIVE COMMITTEE
MINUTES OF MEETING - FEBRUARY 8, 2009
(as amended 3/15/09)
I. Call to Order—17:03 Misty Richmond
II. Attendance
A. Excomm members Bob Charlton, Heidi Macneal, Rick Magnus (absent—vacation), Verale Phillips, Virginia Plottel, Misty Richmond, Peggy Stapleton
B. Guests Phil Plottel, Stephanie Link
III. Agenda Modifications/Approval
IV. Correction/approval of Minutes of meetings held on 1/11/09—Heidi Macneal
Correct spelling of Charlton’s name
V. Recordation of action taken between meetings by unanimous consent: Appointment of Paulette Wilson as Treasurer, retroactive to 1/11/09 (moved Magnus, unanimously seconded and passed; votes received 1/19 through 1/29/09)
VI. Reports
A. 2008 RG—Misty Richmond (final report)
- To thank and discharge Misty and her committee
B. 2009 RG—Marty Meighen & Misty Richmond – contract to be signed Tuesday 2/10/09
C. LocSec— 384 group labels , minus e-mail (332 labels needed)
25 prospects from last month
free prior evidence for teen-agers (Per AML)
New voting procedures from AML were discussed
Current membership statistics were discussed apropos
listing from AML
RG treasurers’ report was discussed
Mindgames account balance is in good shape. (See Treasurer’s
report)
E. Membership—Stephanie Link & Verale Phillips
Stephanie Link discussed ideas for new members and inviting “non-active” members to chapter activities. in particular, dedicate the first hour of a monthly gathering to new/non-active members.
Stephanie volunteered her large abode for this type of activity. She suggested that the chapter provide snacks and soft drinks.
Heidi moved that an amount up to $200.00 be set aside for new member events; seconded by Charlton
Discussion: RG equipment ‘might’ be utilized
Passed unanimously
Ex-comm officers –are- expected to attend (Charlton
mentioned the appropriate “standing Order”)
Misty discussed the possibility of appointing a “Greeter”, which was well received.
Stephanie discussed taking the “New” list and personally calling each person.
Possibly send out mailings inre activities of interest to new folks.
Stephanie solicited suggestions for publicity and recruiting.
Notes included agenda:
Rick Magnus (I’ve posted most matters to the Yahoo Group. I haven’t received the February monthly distribution from AML as this is prepared on 1/30. I have changed those matters that AML distributed [includes new member labels, qualified prospect information, and a group membership printout] to John Cunningham to be distributed to Stephanie [Link came before Phillips alphabetically], and will ask AML to redistribute those as Stephanie & Verale request. Rick has notified AML of those offices we have changed. I have asked outgoing officers to pass all materials on to their successors.)
D. Treasurer—Paulette Wilson (expected to be distributed in writing)
F. Mind Games 2009—Rick Magnus
156 registrations at 1/30/09
G. Mencinnatian—electronic distribution problems;
printed roster under new direction
H. Scholarship—from Tom Vonderahe.
About 85 essays received. First round judging completed (Verona Bennetto, Lynn Collier, & Misty Richmond, judges); second round in progress. CE Reutter has replaced one of the second round judges who is vacationing out west (Steve Fletcher or Walt Edwards?—Tom used masculine pronoun in his message; third second round judge is Mary Lee Kemper.) Tom does not want to be scholarship chair in future due to his health. Rick has been told that Tom expects to have gone home from the nursing home the weekend of 1/31-2/1.
Possible candidates were discussed to replace Tom as Chair of Scholarship.
- Activities of last month
1. (good turnout at CE’s;
2. not-so-good turnout at Gen-X pub crawl)
VII. Old Business
A. Appointments omitted last month—retroactive to 1/11/09 1. Inventory manager—Misty Richmond
2. Publicity—Rick Magnus
Moved Peggy, seconded Virginia that above appointments be made. Passed unanimouslyB. Also, old minutes from Bryan have not been forwarded. Bob will contact Bryan.
C. Standing Orders cannot be updated until Bryan’s minutes are received.
VIII. New Business
- Activities planning
- Monthly gatherings:
- Special events Misty designated 3/7 as “Penny University” for members to learn new things.
- Games nights March and August are set
- New member/welcoming events or event supplements previously discussed by Stephanie. (section VI / E. above)
- Other? Heidi discussed having Stephanie take over the Gen-X SIG (again)
- Approval of $59 appropriation as financial assistance loan, as requested by Financial Assistance Coordinator Verona Bennetto (check will be sent by Treasurer Paulette Wilson to FAC Verona, payable to American Mensa ) Vote: Passed unanimously.
- Future Excomm meetings:
Sunday 3/8 @ 5:00 PM at Virginia’s
?Wed. 4/15__ @ __?__,
Sunday 5/10 @ __?__
- Discussion: What, if anything, should we do to honor Tom Vonderahe for his many years as Scholarship Chair? (Probably best to wait until summer, after distribution of awards, but we should be thinking it about it now.)
Possibility: Name the Super Saturday’s scholarship
after Tom.
VIII. Other as arises
IX. Good and Welfare
X. Adjournment
Moved by Bob seconded by Peggy passed unanimously @18:45