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Cincinnati Area Mensa
Executive Committee
Meeting of February 10, 2008 Minutes

pdf version

 

I. Call to Order – 1723

II. Attendance

    A. Excomm members – Bob Charlton, Heidi Macneal, Rick Magnus, Bryan Mott, Virginia Plottel, Peggy Stapleton

    B. Guests – Phil Plottel

III. Agenda Modifications/Approval – M:Macneal 5/0/0

IV. Correction/approval of Minutes of meeting held on 1/13/2008 – Misty Richmond to be added to guest list

V. Reports

    A. 2007 RG – Misty Richmond/Paulette Wilson (final written report distributed) – Final amount: $2600
          1. Thank and discharge Misty and her committee M:Plottel 5/0/0

    B. LocSec – Rick Magnus
          1. Submission of financials to the National Office
          2. Nominations for Proctor of the Year & Dr. Solney (sp) Award
          3. PDQ – There is a new release of the Renewal Packet for information (for campaign information and elections).
          4. Foundation is asking members to buy a brick in the "Walk of Minds"
          5. Community Activities Committee requests group participation
          6. Culture Quest, Apr 27 – Signups end Mar 31
          7. Request to complete a survey of school curriculum experiences
          8. Colloquium:  Genealogy Quest

    C. Membership – 380 members, up by five (two new, 2 transfers in, three transfers out, and four re-ups)

    D. Treasurer – Paulette Wilson – Handouts, US Bank Statement 1/2-1/31

    E. Mind Games 2009 – Rick Magnus – Contract for the hotel has been signed. Acquire batteries for electronic games.  Positions:  Head Fluffer – Peggy Stapleton, Security – Barry Austern, Graphics, Rob McDonough, Treasurer – Paulette Wilson, Hospitality – Virginia Plottel, Information – Mike Eiler (sp)

    F. Scholarship – The judging is in progress.  Tom Vonderahe wishes to be Scholarship Program Chainman for 2009.

    G. Activities – 5:30 RSVP for Trivia Night.
          MG, Mar 8 – Nursing Home event, location TBD.  Activities – Piano player, snacks, and games
          Campsite reserved for Jun 7, Misty to chair?
          Should the Blue Goose event be moved to Mar? or Games Night (host needed)

VI. Old Business

    A. Appointments omitted last month
    1. Treasurer – Paulette Wilson M:Magnus 6/0/0
    2. Scapegoat – Ralph Burney M:Magnus 6/0/0

VII. New Business

    A. Activities
    1. Discussion – Weapons policy – Accept submitted policy with minor changes (see handout).  M: Magnus 6/0/0
    2. Discussion – Should Excomm be planning activities?  For further discussion

    B. Use of CAM equipment
    1. Discussion – How to account for long-term expenses and encourage replacement of equipment.  Look into an alternative place to store CAM equipment, inc. paid storage because Andy may not be able to store them in the future.  Questions considered:  Should the RG pay for the use of CAM equipment?  How much should be charged?  Would charges dissuade the RG chair from using CAM equipment (which would be counter to RM’s intentions)?  An inventory list is needed to help in the decision-making process.  Table for future discussion M:Magnus 6/0/0.
    2. To rent CAM RG inventory to Mary Lee Kemper for use at 2008 Queen’s Croquet for $50,  M:Plottel 6/0/0

    C. To award $3000 in scholarships in 2009, in the amounts of $1500, $1000, and $500.  M:Magnus 6/0/0

    D. Appointments

      1. 2008-9 Scholarship Chair – Tom Vonderahe M:Magnus 6/0/0

VIII. Other as arises

A. Excuse CE's absence M:Magnus 6/0/0

IX. Good and Welfare

A. Congratulations to Bob and Esther Charlton for paying off their house.

B. Thanks to Virginia and Phil Plottel for hosting the Excomm meeting.

X. Adjournment 1927 M:Magnus 6/0/0